Bringing self-service booking and increased revenue generation to your school lettings
Used by schools and MATs nationwide for facilities ranging from 3G astro pitches to indoor sport halls and classrooms, Bookteq is an easy-to-use and industry-leading school lettings booking software.
Remove barriers to your facilities and services and put school facilities at the heart of your local community, by making your facilities easy to find and book
Maximise income generation from school lettings
Bookteq helps your school generate and increase the revenue potential of your facilities and spaces, through increased exposure and online bookings
Bring self-service to your school lettings
From online bookings and payments, to booking approvals, Bookteq’s software automates time-consuming admin, saving precious staff time
Ensuring a seamless self-service experience for school hirers the Customer Portal allows them to easily view and manage their bookings, make payments and access payment plans as well as place new booking requests online. This saves your staff precious time on tedious school letting administrative tasks.
Approvals
Let’s school staff easily accept or reject bookings and get additional customer information. Keeping you in control of the important bits, but saving you time on the time-consuming admin.
Online Block Bookings lets school hirers make repeat and block bookings through the booking calendar widget on your school’s website for your approval. It moves you away from the manual block booking process, and brings an end to the constant back and forth between you and your school hirers to find the right dates and times for them.
This reduction in school lettings related admin allows your school to focus on more important priorities, increasing productivity, and saving the school money.
As part of the next phase of Opening Schools Facilities (OSF) it’s anticipated an additional £57 million is due to be made available for the next 3 years. Therefore, it’s vital now to create more effective strategies to manage these challenges and sustain the impact of this funding well beyond this funding period. We believe digital has a great deal to offer in this next phase.
With the help of OSF funding, schools can mitigate or eliminate the operational challenges that prevent them from putting facilities at the heart of their local communities through school lettings. We explore three key criteria schools should focus on in order to maximise the investment of Opening School Facilities funding. For each criteria we outline the role digital can play in enhancing these efforts.
DOWNLOAD our whitepaper here to learn three key criteria schools should focus on in order to maximise the investment of Opening School Facilities funding.
Take a look at this free resource from Sport England that supports opening school facilities to the community during evenings, weekends and holiday periods.
You can use this resource to find information, templates and case studies to help open your school facilities in an inclusive, accessible and sustainable way.
Beavers Community Primary School partnered with Bookteq to optimise school facility usage outside of school hours. Previously, payment tracking was a manual process, involving cash, POS terminals, or bank transfers. With Bookteq’s school lettings software, staff saved considerable time on payment follow-ups and invoicing. Furthermore, Bookteq’s integration with Playfinder expanded Beavers Primary’s reach, attracting numerous new customers and driving up bookings, facility use, and monthly revenue.
Since starting to use Bookteq and Playfinder, Beavers Community Primary School has: increased their monthly revenue by £1500, had 87% of all bookings completed online, resulting in substantial time savings for their staff. They have also seen growth in facility utilisation, with over 30 additional monthly bookings for their 3G pitches.
Full Feature List
Online Bookings
Flexible Payments
Instant Block Bookings
Payment Plans
Customer Portal
Approvals
Permission Levels
Facility Configurations
Venue Dashboard
Online Invoicing
Booking Widget
PaySplit
Customer Types
Bulk Edit
Online Bookings
Quick and secure online payments powered by our payment processor, Stripe, that increase ease of access and reduce admin for administrators.
Flexible Payments
From instant online payments to invoicing, payments on Bookteq can be made via Debit/Credit Card, Apple and Google Pay, BACS via invoicing, as well as cash and cheque.
Instant Block Bookings
Customers can make long-term repeat bookings instantly, with block bookings requiring approval before being confirmed and customers can pay on a payment plan.
Payment Plans
Make it easier for your customers to pay you and reduce your effort of chasing payments by allowing them to pay automatically on a weekly, monthly, or quarterly basis.
Customer Portal
Gives customers a self-service place to view and manage their bookings online.
Approvals
Before a booking is confirmed, it requires approval to guarantee it can be fulfilled and to keep you in full control.
Permission Levels
Manage access levels across your admin staff, site staff, and grounds teams, from view-only to admin.
Facility Configurations
Prevent duplicate bookings by marking facilities that can’t be booked when others are; you can break down your facilities and spaces for sport and format.
Venue Dashboard
Track each facility’s utilisation and financial performance real time. For multi-site venues, you have a filterable multi-site dashboard.
Online Invoicing
Never worry about missing or collecting a payment again, with our Bookteq generated invoicing.
Booking Widget
Host a live calendar on your website for customers to see availability and book online via your website with ease.
PaySplit
Enables your customers to split the cost with those they are playing with simply by sharing a payment link after booking.
Customer Types
The Customer Types feature enables you to create and assign custom customer types with distinct names and discount values for an endless number of customer categories, such as charities, community organisations, partners, youth groups, and more.
Bulk Edit
The Bulk Edit feature allows for multiple changes to be made to the date, time, facility, price, and duration of your bookings at the same time, while also providing the option to add notes for improved communication and organisation.
Don't just take our word for it...
“The booking system has reduced the amount of time spent dealing with availability issues and increased the number of facility bookings overall.”
“Bookteq's sports facility booking system has provided us with a great tool to manage our bookings and easily sell our available slots – they have found us new customers and increased our pitch utilisation.”
“I would definitely recommend Bookteq, for us simplicity is key and everything is on one programme… The software is user friendly and the best thing we have had here in terms of keeping track of facility bookings”
“With Playfinder and Bookteq what blew me away was that we felt part of the family from day one…What stood out most was how they listened and wanted to support us to make the customer journey and the customer experiences as straightforward and positive as possible.”
“Our sports bookings through Bookteq have been seamless. My staff are loving the work…it takes the pressure off them and enables them to focus on other activities, like making sure our parks and open spaces are safe during the pandemic.”