How Bookteq Simplifies Compliance with KCSIE 2025 for Schools and Sports Centres

The Department for Education’s Keeping Children Safe in Education (KCSIE) 2025 guidelines are set to reshape the approach schools and sports centres take towards safeguarding. Taking effect from 1st September 2025, these guidelines bring a sharper focus on digital safeguarding, statutory attendance duties, and inclusive language. For educational and sports facilities, this means a more nuanced understanding of risks such as misinformation and the responsible use of AI tools. Bookteq is poised to assist in navigating these updates, offering a streamlined booking system that simplifies compliance with the new requirements. By integrating key features like document uploads and approval workflows, Bookteq ensures your lettings process is not only efficient but also aligned with safeguarding expectations.

Key KCSIE 2025 Updates

Digital Safeguarding Changes

• Four Cs expanded: now includes misinformation, disinformation, conspiracy theories.

• Schools directed to use Plan Technology for Your School tool.

• Reference to DfE’s Generative AI safety guidance added.

Attendance and Provision Responsibilities

• Attendance guidance now statutory.

• Schools remain responsible for pupils in alternative provision.

• Virtual School Heads expanded role to cover kinship care.

Language and Inclusion Adjustments

• Removed outdated terms (e.g. “spectrum”, “disorder”) to align with SEND Code of Practice.

• Updated extremism definitions and safeguarding resources.

• Promotes more inclusive safeguarding language.

Policy and Process Adjustments

Updating Safeguarding Policies

• Update policies to reflect:

  • Expanded digital safeguarding (misinformation, AI).

  • Statutory attendance duty.

  • Alternative provision oversight.

• Ensure language is inclusive and up to date.

Briefing Staff and Governors

• Brief staff and governors on changes.

• Provide training on digital safeguarding and attendance monitoring.

• Use refresher sessions and updates to reinforce compliance.

Reviewing Lettings Processes

• KCSIE doesn’t mention lettings directly but stresses oversight and risk management.

• Schools should:

  • Vet hirers carefully.

  • Request safeguarding documents (e.g. risk assessments, policies).

  • Strengthen approval processes for lettings.

How Bookteq Supports Compliance

Document Uploads and Storage

• Collect essential documents (PLI, risk assessments) during booking.

• Store them securely in a centralised system.

• Make uploads mandatory before booking approval.

Custom Booking Questions

• Add tailored safeguarding questions to booking forms.

• Supports Know Your Customer (KYC) approach.

• Capture activity type, age groups, and child involvement.

Approval Workflows and Controls

• Require bookings to be approved before confirmation.

• Enable multi-stage approvals (e.g. safeguarding lead + manager).

• Ensure lettings align with safeguarding policies and KCSIE 2025.

For more information, visit bookteq.com or get in touch with our team—we’d be happy to help.